Work Packages

Management and coordination


The aim of the Work Package is to ensure a successful delivery of the project. The objectives are: a) To set up and ensure a strong management structure; b) To coordinate the activities in the project, assure deadlines are met, implement attenuation measures in case of delays or deviations from the original plans and ensure all necessary communication and flow of inputs among work packages and partners is effective and efficient; c) To ensure effective administrative management (reporting, budgets, and payments); d) To administer ethics and data management and promote gender equality.

1.1 - Scientific coordination

The coordinator ensures sufficient scientific quality by coordinating collaboration between the different management bodies, individual partners and individual work packages to ensure vertical and horizontal integration within the project. A) Coordination of scientific quality assurance of all deliverables, publications and presentations across the WP structure, in close cooperation with WPLs. B) Oversee the design, development, and optimisation work in the project. C) Scientific review of the work performed by the partners including deliverables. D) Overseeing the preparation of the scientific part of the reports to be submitted to the EC.

1.2 - Risk Management

A) Progress management and risk contingency planning for the project will be implemented by the PC. B) Any minor deviations from the plan will be reported to the PC who will consider the problems and, where appropriate, make recommendations for implementing the contingency plan(s) associated with the work package(s) or partner(s) in question. C) In the event of more serious problems, the coordinator will convene the general assembly (GA) to determine the best route forward and will advise the EC’s Project Officer of the problem and seek their approval for the proposed solution.

1.3 - Ethics and Data Management

A) Monitor ethical issues in collaboration with an external ethics advisor.

B) Preparation and regular updates of the Data Management Plan. It will detail what data the project will generate, whether and how it will be exploited or made accessible for verification and re-use and how the data will be curated and preserved.

1.4 - Project administration

A) Administration This task will ensure a proper administrative set-up of AquaINFRA and will handle the following. 1) Overseeing reporting schedule and duties, collecting reports from partners. 2) Overseeing detailed work plan and project schedule (checklist), collecting deliverables, identifying delays in deliverables, coordinate the development of contingency plans. 3) Handling day-to-day business, processing external and internal requests for requests which cannot be handled by Management Support Team (MST), overseeing all tasks related to management. 4) Define clear responsibility and implement efficient reporting structures in the project. 5) Handling financial management on a consortium level. 6) Preparation of periodic and final reports to the standard required by the EC based on material prepared by the coordinator and WPLs.

B) Organisation and project internal communication

Ensure the proper preparation and organisation of the various project meetings and events: 1) Set up the Advisory Board (AB). 2) Kick-off meeting, meetings of the GA and AB. 3) Scheduling of relevant internal meetings. 4) Preparation of agenda, hand-outs and minutes. 5) Foster and ensure an appropriate level of communication within the project for scientific exchange and collaboration as well as for matters related to project management and administration.

C) Documentation Professional documentation standards will be implemented and provided as services to the project partners: 1) Provision of various project templates. 2) Professional layout of project internal documents and deliverables. 3) Editorial revision or project related documents, reports, and deliverables. 4) Procedures for archiving, file naming etc. will be produced and included in the D1.1 – Project Handbook

1.5 - Long-term exploitation and sustainability strategy

During the last project year, a plan will be developed to maintain the long-term sustainability of the provided solutions, and to contribute to the exploitation of the project results beyond the first three years after project end.

Go To Work Package
M1 - M48
Lead Partner
Aalborg Universitet
Aalborg Universitet (AAU)
Contributing Partners